Office of Student Life

Disability Services

Note-Taker Guidelines

Disability Services (SLDS) Note-Takers:

Thank you! We appreciate you volunteering to provide a copy of your notes to a SLDS-registered student. Your assistance helps the university provide equitable access to education for all students.

As a note-taker, it’s important for you to keep some things in mind. Please read through the guidelines below and follow the instructions. Note that failure to meet your responsibilities may result in forfeiture of compensation.


Note-Taker Responsibilities

1. Make initial contact with the SLDS-registered student as soon as possible.

  • The student’s contact info should be on the “Note-Taker Instructions” form.

  • During that conversation, establish an agreed-upon format and delivery method for the notes. Some options include:
    • Email typed notes
    • Use carbon copy paper notepads (available for free at SLDS)
    • Copy/scan notes (available for free at SLDS)

2. Fill out the “Note-Taker Instructions” form and return to SLDS (in-person or via email).

3. Take legible, good quality notes.

  • For tips on effective note-taking strategies, visit the Dennis Learning Center’s Active Note-Taking Strategies page.

  • Consider how you’ll be providing notes, and how to make the exchange as smooth as possible. For example, it can be difficult to scan notes from a 3-ring binder. Loose-leaf paper is easier to scan, while typed notes require no scanning at all!

4. Deliver notes in a timely manner.

  • Typically, notes should be delivered by the following class period, unless you and the registered student mutually agree to another timeline.

  • All notes relevant to an upcoming exam should be delivered with enough time for the registered student to use the notes for studying.

  • Note-takers can scan/copy notes at SLDS during walk-in hours, which are Monday-Friday, 8 a.m. – 5 p.m. (Summer: 7:30 a.m. – 4:30 p.m.)

5. Attend class regularly and keep in communication.

  • Even if you are absent from class, you are still responsible for providing notes for that day. Work with the instructor or a classmate to obtain a copy of notes.

  • If there are any changes in the note-taking arrangement (you drop the class, the services are not needed anymore, etc.), or if you have any questions/concerns about your role, please let SLDS know as soon as possible.

6. Maintain confidentiality.

  • It is okay to tell people you are a note-taker for SLDS, but do NOT reveal any identifying information (name, disability, etc.) about the student receiving notes unless you have their explicit permission.

  • Breaking confidentiality could disqualify you from compensation.

7. Follow the instructions below to receive compensation.


Compensation

Disability Services will provide either (1) a stipend of $25 per credit hour, or (2) a certificate of volunteering upon satisfactory completion of note-taking assistance. This compensation can be awarded for each course for which you are providing notes. Stipend payments are sent via check in the mail to a permanent address and are typically received 3-4 weeks after the end of the semester. Regular faculty or staff are not eligible to receive the stipend.

IMPORTANT: To be eligible to receive a stipend payment, note-takers are required to complete and submit additional documentation described in the sections below. Stipend payments cannot be processed without the required documentation.


To Receive a Certificate of Volunteering:

1. Submit the “Note-Taker Instructions” form to SLDS.

  • Note: This step is identical to step 2 under “Note-Taker Responsibilities” above.

  • On the form, be sure to indicate that you are doing volunteer hours.

2. After the semester is over, email Eddie Bowles, Office Manager, requesting a certificate of your volunteering.

  • In the email, please specify the class in which you provided the services.

3. SLDS will send you a certificate confirming your volunteer hours.


To Receive the Stipend:

1. Submit the “Note-Taker Instructions” form to SLDS.

  • Note: This step is identical to step 2 under “Note-Taker Responsibilities” above.

  • On the form, be sure to indicate that you are requesting the stipend.

2. Submit a completed Vendor Setup Form (in-person or via email) no later than the last day of Finals Week.

  • Note: The instructions on the form refer to a "page 2" for businesses. Since individuals do not need to complete that page, we have deleted it from this downloadable file for your convenience. 

  • This form requires a handwritten signature.

  • If this form is not submitted by the deadline, the stipend is forfeited.

  • Click here to download a sample Vendor Setup Form for your reference.

3. Non-resident Aliens must also complete and submit a W-8BEN form along with a copy of your passport and visa.

  • Once this information is entered into the system, you will receive an email from support@online-tax.net giving you access to log-on and complete a questionnaire.

  • If the requested information is not completed within 15 days the maximum amount of US tax will be withheld from any US income paid to you.

4. Set up direct deposit, if desired.

  • If you wish to have your payment directly deposited into your checking account, download the OSU EFT Form and follow the instructions for submitting the required documents.

© 2017 The Ohio State University - Disability Services
098 Baker Hall, 113 W. 12th Ave, Columbus, OH 43210
Phone: 614-292-3307 | Fax: 614-292-4190 | VRS: 614-429-1334 | General Questions: slds@osu.edu | Exam/Quiz Accommodations: slds-exam@osu.edu
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