Attendance and Deadline Modification Agreement Examples
Some students registered with Disability Services have random acute episodes that may require them to miss class or deadlines. SLDS will approve these students to be granted a reasonable number of excused absences in their courses, as well as some flexibility with deadlines, exam dates, and participation points. Students approved for this accommodation will be given an “Attendance/Deadline Letter” by their SLDS Access Specialist, which provides guidance to instructors on how to provide reasonable attendance and deadline modifications in their course. The student and instructor put those modifications in writing on the 3rd page of the letter, which we call the "Attendance and Deadline Modification Agreement."
While every course is unique, and should be handled on a case-by-case basis, many instructors appreciate seeing examples of what has worked in the past. Below is a list of actual examples that instructors have used in their agreements with students in past semesters. Feel free to use this language in your agreement, if it fits well with the nature and design of your course.
The role of attendance, due dates and participation varies from course to course, so it is important for you and the student to discuss and agree on these modifications. Disability Services also invites you to consult with the student’s assigned Access Specialist while developing these agreements.
Reasonable Number of Excused Absences
Depending on the course design and how attendance is factored into the student’s grade, the number of excused absences can be more or less flexible. Refer to the guidance on the Attendance/Deadline Letter to determine where your course falls on this continuum. If you would like more guidance on determining a reasonable number of excused absences, please contact the student’s assigned Access Specialist.
Internship-based and performance-based courses often require more nuance and detail than a simple number when dealing with excused absences. Consider these examples:
- Within the four week period leading up to a concert, student can miss up to two classes.
- Student can miss one additional studio practice during the semester. Any additional absences will result in student not participating in course recital.
- Student will be held to attendance policy in syllabus, except instead of losing one letter grade per class, two will be permitted.
- Internship period will be extended two additional weeks to allow for reduced number of internship hours per week.
Plan for Missed Exams:
- Student will notify Instructor ASAP and will make up the exam within three business days in instructor’s office.
- Student will have 1 week to makeup exam at SLDS.
- Student has until the end of semester to make up missed reading quizzes.
- Carmen exams are open for five days. Therefore, students should complete exams during this period. Makeup exams will not be permitted unless the exacerbation lasts the entire time that an exam is open.
- Student can take the course’s makeup exam (as any student can), which is scheduled at the end of the semester.
Plan for Missed Deadlines:
- Student has until the next class period to submit missed assignments.
- Student has until the end of the semester to turn in late assignments.
- Not more than two missed assignments will be accepted late. Student has two business days to submit the assignment(s).
- Final paper can be submitted up until the last day of finals.
- Class presentations occur over multiple days. If student misses on their assigned day, student should notify Instructor and student will be allowed to present the following class period.
- In-class notes can be copied during office hours.
- Requirements for Carmen group discussions need to be completed within the time frame allotted, as learning can only take place during the times when the conversations are active.
- Group projects can be modified to be an individual project, if needed.
- Student is responsible for coordinating with group members to schedule time to make up group work missed due to flare up.
Plan for Missed Labs:
Labs are experiential-based learning experiences that require more coordination to makeup than an essay or presentation. Consider these different options when providing flexibility with lab work:
- There are multiple labs throughout the week, so student can attend a different lab during the same week which covers the same material to earn points.
- Missed labs need to be made up within two weeks. We have agreed to Fridays between 2:00 pm and 5:00 pm. Student will contact Instructor to schedule makeup.
- This course has two designated class periods in which student can make up work. If necessary, student can request one additional lab time for makeup work.
- There are no makeups for labs, though up to two labs can be exempt from grading.
Plan for Participation Points:
- Student will take an active role in class discussions (when they are able to be in class) to gain participation points.
- Student can miss up to three class periods without loss of participation points.
- Student can submit notes taken from PowerPoint slides on Carmen to receive participation points for days missed.
- Instructor will drop four lowest Top Hat grades.
- Student can earn up to 45% of their missed participation points by submitting six contributions in at least four sections of the Carmen discussion forum.
- When absent, student will email Instructor with questions/comments on course material to gain participation points.
- Student can meet with Instructor during office hours to make up participation points.
- Student can miss up to ten classes with no penalty to participation points. Beyond ten, student must contact Instructor within 24 hours.